Complete Student Recruitment Process Overview

Recruitment for all student employees is conducted via the IC Recruiting Cloud. Hiring Managers should follow the steps outlined herein to facilitate the recruitment of all student employees.

Student Recruitment Definitions

Student Recruitment Definitions

Student Recruitment:

  1. Student: This is the general template for all student requisitions that are undergoing a search. Student requisitions will always be posted to the internal and external Recruitment Cloud, and Hiring Managers are expected to review their candidate pool prior to making hiring determinations.

Student Recruitment Constituents:

  1. Hiring Manager: The Hiring Manager will serve as the student’s supervisor upon hire.
  2. Search Chair: The Search Chair is the individual completing the administrative details of the search on behalf of the Hiring Manager. If the Hiring Manager is also completing the requisitions, candidate selection, and offers, this field can be left blank.
  3. Recruiter: The Recruiter is the student employment specialist. 

Questions regarding the Student Employment Recruitment Process should be directed to Student Employment at (607) 274-3365, via email at studentemployment@ithaca.edu, or by contacting the student employment specialist.

Standard Student Recruitment Process

The recruitment and open-search process for student employees at IC. Expand All 1) Create Requisition

Hiring Department (Hiring Manager or Search Chair) creates a requisition in the Recruiting Cloud. For detailed instructions for creating a requisition, see Team Dynamix, IC HR Cloud: Creating Student Job Requisitions. Please refer to theJob Classifications page for information about assigning the correct job series and level, in line with the approved student salary range.

Student Employment Specialist posts the position to the Recruitment Cloud.(Please note, if the Recruiting Type is “Student Waiver to Post,” this phase will be skipped.)

Hiring Department conducts initial review of applications, choosing which candidates will move forward in the interview process. Candidate statuses should be changed as follows:

  1. Non-Selected Candidates as "Phase: Added to Requisition; State: Rejected by employer"
  2. Selected Candidates as "Phase: Interview; State: Interview to be scheduled”

Hiring Department interviews candidates, and changes status to:

  1. Non-Selected Candidates as "Phase: Interview; State: Rejected by employer"
  2. Selected Candidates as "Phase: Offer; State: To Be Created"

Once the Hiring Department has made the appropriate selection based on the Interview Phase (Step 4), the Hiring Department will create the student’s job offer in the Recruitment Cloud.For detailed instructions for creating a student job offer in IC HR Cloud, see Team Dynamix, Student Requisition Management and Job Offer Creation.

Additionally, see this interactive Sway Presentation for Job Offer Creation.

The job offer will be submitted to the Student Employment Specialist for review and extension. The candidate will need to accept the offer in order to move forward in the hiring process.

Upon job offer acceptance, candidates who have never worked in a student employment capacity at IC will receive instructions for completing the Form I-9. This must be completed PRIOR to the student's first day of employment. All Student Employees at IC are required to complete the Form I-9prior to beginning work.

It is the responsibility of the Hiring Department to confirm that the candidate has successfully completed the Form I-9 either in a previous student employment position or with the Hiring Department. Instructions for completion are sent to the candidate upon acceptance of their job offer. Assignment start dates cannot be back dated prior to I-9 completion and receipt.

  1. If a candidate has never worked as a student employee, Hiring Department will confirm that the candidate has completed the Form I-9. Once the Form I-9 is completed, the student will officially be hired into the system.
  2. If a candidate has previously worked as a student employee, the student assignment will be added once the offer is accepted, and they will not need to complete any additional paperwork. Managers can confirm the student's assignment is active when they are listed under the Manager's "My Teams" app.

In addition to Form I-9, students who have never worked at IC will automatically receive a New Student Employee Onboarding Journey and will be assigned an Vector Workplace Harassment training. These tasks can be completed during the student's first week of employment.