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Flexible Work Arrangements

Flexible Work Arrangements (FWAs) offer creative approaches for completing work while addressing both work and personal commitments. FWAs are not a benefit, entitlement or accommodation; they must make business sense. Approval will be based in part on the employee’s past performance, the type of work needed to be performed, and other department or College needs. Ithaca College offers two different types of FWAs:

  • Ongoing: An ongoing change to work schedule with no predetermined end date. An example may include the employee having a life need where a schedule shift will allow them to successfully manage personal and work demands.

  • Occasional Use: A temporary change to work schedule for a specific limited timeframe of less than one month. An example may include an employee requesting to telecommute to work on a special project or task that requires intensive long periods of focus. Inclement weather would also be considered an Occasional Use FWA.

FWAs incorporate a variety of possibilities that expand options for where, when, and how work is completed, while maintaining a consistent schedule:

  • Flex Time: Work start and end times differ from the standard; the same number of scheduled work hours per week is retained.
    (examples could include shifting your work day from 8:30am - 5:00pm to 7:30am - 4:00pm)

  • Compressed Work Week: Alternative schedule that compresses a normal work week into fewer than five days; the same number of scheduled work hours per week is retained.
    (examples could include moving from working five 8 hour days to four 10 hour days)

  • Job Sharing: Full-time position is shared between two employees, each working part-time hours. Please review the Job Sharing Plan below.

  • Telecommuting: Work from a remote location one or more days per week; the same number of scheduled work hours per week is retained. Please review the Telecommuting Plan below.

Eligibility

Benefit-eligible staff members who have successfully completed their probationary period may be considered for an FWA. The employee must also have a record of satisfactory performance, an absence of disciplinary issues and an exemplary attendance record.

Process and Forms

FWAs should support Ithaca College, the department, and the employee’s goals. Not all positions at the College are conducive to a flexible work arrangement. An FWA request must be initiated by the employee with as much advance notice as possible. Employees and supervisors are encouraged to work together to develop an effective FWA.

  1. Review the FWA policy and learn about the various FWA options and requirements. HR is available to answer any questions and provide guidance.
  2. For all FWAs, it is expected that you provide as much advance notice as possible for your request to ensure adequate time for consideration by your supervisor
  3. Requesting an FWA
    • Your first step is to discuss the request with your supervisor

    • For FWAs that are ongoing or are longer than one month is duration, you must complete and submit an FWA Request Form.

    • For FWAs that are occasional or are less than one month is duration, no form is required, however the same guidelines (including written supervisory approval), responsibilities, and consideration found within the Request Form still apply.

  4. Approval of Your FWA
  • All requests for an FWA require written supervisory approval. For ongoing or requests longer than one month in duration that approval is made via the FWA Request Form. For occasional request or requests less than one month in duration, the approval can be via email or other written means.