- SRFs should always be submitted at least two weeks in advance and we recommend giving even more time if possible.
- Two weeks is the recommended time frame if spending with a local payee and not requiring delivery of services. More time is always required for many reasons, including:
- High volume of SRFs received from student organizations for our office staff to process
- Delivery time of goods/services (Payee/Merchant/Vendor and multiple Ithaca College departments may require additional time to fulfill their part of each request. Specifically invoices/contracts, donations, reimbursements, online and custom purchasing, and hiring a student to work for a student organization requests so be sure more to allow more time for processing to assure everyone involved is successful.)
- Two weeks is the recommended time frame if spending with a local payee and not requiring delivery of services. More time is always required for many reasons, including:
Spending Request Forms
When Submitting Spending Request Forms, Please Remember:
SRFs are used to:
MAKE DONATIONS * REIMBURSE STUDENTS * PAY INVOICES/CONTRACTS * PURCHASE REQUESTS (AMAZON, STAPLES, WEGMANS TO-GO)
If using funds for multiple actions/multiple locations, you must fill out a different Spending Request Form (SRF) for each transaction/location.
The "Payee" (i.e. who the payment is going to) on the form is the individual/business/ student who is being paid/receiving funds from the organization.
When making a purchase request for food delivery and pick up, remember to include the tip in your requested amount.
If you are looking to have a student work for your organization, please meet with Sarah Boniche to discuss a contract.
Purchasing Items for Student Orgs
Student Organization Business Coordinator in the Office of Student Engagement is available to assist club's with their purchasing.
Donate Raised Funds
Student organizations who raise money outside of Ithaca College may donate those funds to others entities.