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When Submitting Spending Request Forms, Please Remember:

  • If using funds for multiple actions/multiple locations, you must fill out a different Spending Request Form (SRF) for each transaction/location.  
  • The "Payee" (i.e. who the check should be written to) on the form is the individual/business who is being paid/receiving funds from the purchaser. 
  • When making purchases at food businesses, remember to include the tip in your requested amount. 
  • See below for more timeline-specific reminders.
Paying an Invoice of Contract
Student organizations may have to pay for goods or professional services, such as performers, t-shirts, DJ payments, etc.
Learn How
Getting Reimbursed
An organization member may choose to pay out-of-pocket and request to be reimbursed (less tax paid).
Learn How
Paying Students to Work for Student Orgs
To hire a student to provide services (i.e. makeup artist, photographer, etc.) must be "hired" on the org’s behalf by OSE.
Learn How
Purchasing Items for Student Orgs
Student Organization Business Coordinator in the Office of Student Engagement is available to assist club's with their purchasing.
Learn How
Donate Raised Funds
Student organizations who raise money outside of Ithaca College may donate those funds to others entities.
Learn How

Timeline Reminders for Submitting Spending Request Forms:

  • SRFs should always be submitted at least two weeks in advance and we recommend giving even more time if possible.
    • Two weeks is the recommended time frame if spending with a local payee and not requiring delivery of services.  More time is always required for many reasons, including:
      • High volume of SRFs received from student organizations for our office staff to process
      • Delivery time of goods/services (Payee/Merchant/Vendor and multiple Ithaca College departments may require additional time to fulfill their part of each request. Specifically invoices/contracts, donations, reimbursements, online and custom purchasing, and hiring a student to work for a student organization requests so be sure more to allow more time for processing to assure everyone involved is successful.)