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What's Coming with HCM Cloud!

Contributed by Katie Sack on 01/23/19 

As you have seen in previous announcements, Ithaca College will begin launching a new Human Resources system, Oracle Human Capital Management Cloud (HCM Cloud), during Spring 2019.  This new system is built on current best practices, and provides a modern, mobile friendly platform with icon-based navigation, that will enhance the user experience and the way we perform Human Resource transactions.  Once the implementation is complete, all HR transactions, including recruiting, will take place in HCM Cloud.  Visit the HCM website https://www.ithaca.edu/human-resources/oracle-hcm-cloud-implementation for a complete list of features and functionality.

Access and Project Notifications:  Initially, you will access the new system via a link in Parnassus or apps.ithaca.edu.  HCM Cloud will use Single-Sign On (with Duo multi-factor authentication), so you will use your Netpass credentials to login.

Please note: We will NEVER send you a link via email to login to the new system.  However, we will continue to provide information via Intercom, and we will notify all campus users via email when HCM Cloud has launched.

Initial Features and Functionality (Phase 1):  Ultimately, all HR functions will be moving to HCM Cloud.  More information regarding the transition of these functionalities will be released throughout implementation.  The first phase of the HCM Cloud project will focus on the following self-service transactions, previously found under Employee and Manager Self-Service within Parnassus: 

  • Employee:  Update personal information such as home address, phone number, campus address (office number and building name), etc.
  • Manager:  View information about your team, and request assignment, title, and salary changes for employees in your organization.

 

Employee Data Validation:  Once HCM Cloud had launched, you will be required to validate and/or update your existing information in HCM Cloud including your name, address, phone number, campus building/office, and emergency contacts.  We will provide you with more detailed documentation to guide you through these processes in upcoming messages.   

Throughout the Spring semester, you will still use Parnassus and PeopleAdmin for the following:

Parnassus employee self-service functionalities: 

  • Timecard entry and approval 
  • Payroll Self-Service - update direct deposits and tax withholdings, view payslip information, etc.
  • Benefits - view your current elections

PeopleAdmin recruiting functionalities: 

  • Open and manage requisitions 
  • Extend Offers 
  • Onboarding tasks 

Understanding New HR Processes: Some HR processes will change as we make use of improved functionality available in HCM Cloud.  Training videos and online quick reference guides will be made available to help you learn about the most important changes impacting you.

Get Training, Help, and Support: In an effort to help you prepare for this transition and assist you as you begin using HCM Cloud, we will provide online “how-to” guides and videos, as well as some in-person training sessions as we roll out new features.  Please be sure to visit the HCM Cloud webpage frequently for the latest announcements and to get additional details about online resources and training schedules.  We understand that additional questions may be sparked once you begin using the new system, and we are prepared to provide support along the way!

As always, we welcome questions about the transition process and encourage you to reach out to the Office of Human Resources at humanresources@ithaca.edu.

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