1.6.2.1 Authority and Responsibilities

Standing committees are not executive, legislative, or judicial bodies, except in certain specifically stated cases. They are investigative, deliberative and advisory bodies that report their findings or make their recommendations to the appropriate officer of the College after consultation with the College community. Other groups or individuals may choose to forward their comments on the report or recommendation of a standing committee to the appropriate officer of the College.

Recommendations of standing committees shall become effective when either the president or Board of Trustees, whichever is designated, approves them on the recommendation of the officer to whom the committee reports.


1.6.2.2 Procedures

Unless specifically designated herein, the committee chairperson shall be elected by the committee annually. Also, unless its description states otherwise, the committee may opt to reelect its chairperson, but only by a formal vote.

Standing committees shall determine their own operating procedures in accordance with College policies.


1.6.2.3 Minutes

Minutes of committee meetings shall regularly list by name the members present and absent. Each committee shall routinely send its minutes, or a report of its activities, to the administrator who bears primary responsibility for the area of concern to the committee. Any formal report and minutes coming from the committee shall automatically be sent to the president. All minutes and recommendations (except when determined as confidential) shall be transmitted to the Faculty Council, Staff Council, and Student Government Association in a timely manner with opportunity for response.


1.6.2.4 Membership

Faculty, staff, administrators and students selected to serve on standing committees should be of the highest caliber and be willing to prepare carefully for and participate thoughtfully in committee deliberations. Specific qualifications of members for each committee will vary in accordance with the duties of the committee. For example, student members of the Academic Policies Committee should have demonstrated high academic achievement and have had considerable experience as college or university students, while faculty members of the committee should have interest and expertise in curricular matters, as well as considerable experience as college or university faculty members. Faculty Council, Staff Council, and the Student Government Association may develop appropriate criteria on which to judge constituent members interested in serving.


1.6.2.5 Attendance at Meetings

Standing committees should establish their own attendance policies.


1.6.2.6 Meetings

The chairperson calls meetings. A quorum consists of a majority of the members of the committee, unless otherwise determined by the committee. A majority of the voting members present take action.


1.6.2.7 Vacancies

The executive officer to whom the standing committee reports is responsible for notifying the appropriate council that a vacancy or vacancies exist and for ensuring that such vacancies are filled.


1.6.2.8 Academic Calendar Committee (This has been moved to Section 1.7.2.13)


1.6.2.9 Academic Policies Committee (This has been moved to Section 1.7.2.10)


1.6.2.10 College Advisory Committee on Campus Security and Campus Life


1.6.2.10.1 Membership

  • Senior Associate Vice President for Student Affairs and Campus Life (ex officio, non-voting)
     
  • Four faculty members appointed by the President from a list of at least eight faculty nominees provided by Faculty Council;
     
  • Four staff selected by the President
  • Four students appointed by the President from a list of eight nominees provided by Student Government Association;

*One half of the total membership of the committee will be female.

*The committee shall elect its own chairperson.


1.6.2.10.2 Committee Duties

  1. This committee is responsible for promoting a safe and secure campus; the interrelation of the academic and social aspects of life on campus; assessing the quality of life on campus for the members of the community, including students, staff, and faculty; and sharing information and providing a forum for issues and concerns related to safety, security and campus life in general. The committee makes policy recommendations to the Senior Associate Vice President for Student Affairs and Campus Life or other appropriate persons regarding safety, security, and campus life issues.  

  2. As required by New York State law, the College's Advisory Committee on Campus Security and Campus Life shall review current campus security policies and procedures and make recommendations for their improvement. It shall specifically review the current policies and procedures: 1) for educating the campus community about sexual assault, (2) for educating the campus community about personal safety and crime prevention, (3) for reporting sexual assaults and dealing with victims during investigations, (4) for referring complaints to appropriate authorities, (5) for counseling victims, and (6) for responding to inquiries from concerned persons. The committee shall report its findings and recommendations each academic year in writing to the President and the Vice President for Educational Affairs. A copy of the report of the College Advisory Committee on Campus Security and Campus Life is available upon request.  

  3. In addition, the committee constitutes the College Hearing Panel to accommodate the Family Education Rights and Privacy Act and the college policy regarding that act. The College Hearing Panel shall be comprised of the Senior Associate Vice President for Student Affairs and Campus Life (ex officio), 2 students, 2 faculty members, and 1 administrator, together with 5 alternates who reflect the previous constituencies. One of the faculty members, one of the students and the administrator shall be members of the College Advisory Committee on Campus Security and Campus Life. The remaining members of the Hearing Panel are not to be members of the College Advisory Committee on Campus Security and Campus Life.  


1.6.2.10.3 Authority to which the Committee is Responsible

This committee reports to the Senior Associate Vice President for Student Affairs and Campus Life. The committee elects its own chairperson. The group meets regularly throughout the year and issues minutes and agenda of each meeting to the Faculty Council, Staff Council, Student Government, and the Residence Hall Association.


1.6.2.11 INTENTIONALLY LEFT BLANK


1.6.2.12 INTENTIONALLY LEFT BLANK


1.6.2.13 INTENTIONALLY LEFT BLANK


1.6.2.14 Parking Appeals Board (This has been moved to Section 1.7.3.15)


1.6.2.15 Parking Policy Committee (This has been moved to Section 1.7.3.16)


1.6.2.16 Institutional Effectiveness and Budget Committee (THIS HAS
BEEN MOVED TO SECTION 1.7.1.4)

Last Updated: February 13, 2023