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The IRS has strict regulations regarding professional service payments made to individuals. Professional Services include but are not limited to honoraria, stipends, consultants, contractors, entertainment, photography, and music accompanists. Payments to Ithaca College employees must go through Payroll. Payments to Ithaca College student employees must go through Student Employment.

To hire an individual to work for a student organization, the the individual must first be "hired" on the student organization’s behalf by the Office of Student Engagement.  It is important to submit requests at least 4 weeks prior to the desired start date, because the hiring process involves a number of steps and departments on campus.   GIFT CARDS, GIFTS, OR STUDENT ORGANIZATION CASH ARE  NOT ALLOWED AS SUBSTITUTE FOR PAYMENT FOR SERVICES PROVIDED.

  • To begin hiring a student, the below two steps must be completed:
    1. The treasurer of the student organization hiring a student needs to submit the Spending Request Form to authorize organization funds be used to pay the student for providing professional services.
       
    2. The student to be hired must complete a Request to Work for a Student Organization Form for the Office of Student Engagement's Student Organizations Business Coordinator, Patti Banfield to review and proceed with the hiring process. Please note the following when submitting requests:
      • Students wishing to work for a student organization must go through the Office of Student Engagement.
      • Requests must be submitted no less than FOUR WEEKS prior to the first day of work to be hired to do. 
      • The student wanting be hired must submit this form.
      • Students are only able to hired at a flat rate of $12.65/hour.
      • The Office of Student Employment requires students who have not worked on campus before to complete an I9. This must be done BEFORE they start working. Human Resources will send a link to the I-9 form to complete once OSE has advanced the student within the system.
      • Students working on campus can only work a total of 20 hours a week (all jobs combined)
      • Retroactive requests will not be considered (requests for dates to work that have already past)
      • Student providing professional services may not be paid in another way (i.e. cash, gift cards, etc) outside the Student Employment hiring process. 
      • STUDENTS MAY NOT BEGIN TO WORK FOR THE STUDENT ORGANIZATION UNTIL THEY HAVE RECEIVED THEIR OFFICIAL APPROVAL EMAIL FROM THE OFFICE OF STUDENT ENGAGEMENT. 
  • To begin hiring an Ithaca College Employee, the student organization needs to start by working through the contract process with the Office of Student Engagement's Associate Director of Student Involvement, Mary Holland-Bavis and be paid through Payroll. 

Questions regarding institutional liability issues when contracting for Professional Services should be directed to the Office of the General Counsel. For questions regarding payment for Professional Services rendered and related tax reporting issues, please contact the Accounts Payable Manager or the Payroll Manager for advice.