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Student Organization Treasurer Responsibilities

Student organizations may choose to add additional responsibilities for their treasurer position, but minimally fulfill the below is a list of responsibilities to be successful in their role.

  1. All treasurers will held accountable to adherence to all Ithaca College and Office of Student Engagement financial policies and procedures.
  2. Treasurers are responsible for approving all student organization  financial transactions.
  3. Treasurers are expected to maintain records tracking every income and expense financial transaction.
  4. Treasurers are encouraged to provide regular financial updates to their organization e-board members.
  5. Treasurers are to attend a SGC Funding workshop and request all SGC funding requests (if your organization chooses to apply for SGC funding)

The Student Organization Guidebook is a resource available that includes resources to assist treasurers with

  • account information
  • keeping financial records
  • understanding different type of funds
  • ways to access student organization funds: ,checks to pay contracts, making donations, hire a student to provide services
  • how to deposit money received through fundraising and sales ways to receive and deposit gifts

CROWD-SOURCING POLICY

Please click here to review the electronic and mobile payment services guidelines.

When your organization wants to collect funds electronically with a crowd-sourcing app such as Venmo or GoFundMe, your student organization must first get approval from the Office of Student Engagement. To do so, please complete the Crowd-Sourcing Fundraising Request Form.

Student organization treasurer responsibilities may vary from organization to organization, however all treasurers of OSE recognized student organizations are expected to    

  • approve all financial transactions
  • maintain records by tracking every income and expense financial transaction.
  • monthly reconcile student organization records
  • adhere to fiscal policies and procedures

Any students who plan to handle money are required to view the Ithaca College Cash and Check Handling Video and comply to all policies outlined in the training. Students must issue receipts for each and every transaction. 

If a student organization spends more than is available in their account a negative balance occurs and the student organization forfeits their recognition status. They can no longer hold events, receive/spend funding, or reserve rooms until the deficit is repaid. The Student Organizations Business Coordinator will notify any organization that incurs a negative balance. Their recognition is reinstated as soon as the negative balance is repaid by depositing the funds into their account.