In this workshop, student organization members will learn how to efficiently manage all funding aspects of their student organization. They will learn how to keep proper records of student organization spending, where they can get funding for their org, and how to spend that money! While this workshop is open to everyone, the content will pertain mostly to treasurers of student organizations or anyone interested in becoming a treasurer in the future. This information will not apply to club sports organizations.

Student Organization Treasurer Responsibilities

Student organizations may choose to add additional responsibilities for their treasurer position, but are expected to minimally fulfill the below is a list of responsibilities to be successful in their role.

  1. All treasurers will be held accountable to adherence to all Ithaca College and Office of Student Engagement financial policies and procedures.
  2. Treasurers are responsible for approving all student organization  financial transactions.
  3. Treasurers are expected to maintain records tracking every income and expense financial transaction. Here is a blank resource already created for your to use.
  4. Treasurers are encouraged to provide regular financial updates to their organization e-board members.
  5. Treasurers are to attend a SGC Funding workshop to be eligible to request SGC funding. The treasure will be the designated individual to submit all SGC funding requests for their student organization should your organization choose to apply for funding.

The Student Organization Policies and Procedures section of this website is a resource available that includes resources to assist treasurers with

  • account information
  • keeping financial records
  • understanding different type of funds
  • ways to access student organization funds: ,checks to pay contracts, making donations, hire a student to provide services
  • how to deposit money received through fundraising and sales ways to receive and deposit gifts


    Please click here to review the electronic and mobile payment services guidelines.

    When your organization wants to collect funds electronically with a crowd-sourcing app such as Venmo or GoFundMe, your student organization must first get approval from the Office of Student Engagement. To do so, please complete the Crowd-Sourcing Fundraising Request Form.

    Student organization treasurer responsibilities may vary from organization to organization, however all treasurers of OSE recognized student organizations are expected to    

    • approve all financial transactions
    • maintain records by tracking every income and expense financial transaction.
    • monthly reconcile student organization records
    • adhere to fiscal policies and procedures

    Any students who plan to handle money are required to view the Ithaca College Cash and Check Handling Video and comply to all policies outlined in the training. Students must issue receipts for each and every transaction. 

    If a student organization spends more than is available in their account a negative balance occurs and the student organization forfeits their recognition status. They can no longer hold events, receive/spend funding, or reserve rooms until the deficit is repaid. The Student Organizations Business Coordinator will notify any organization that incurs a negative balance. Their recognition is reinstated as soon as the negative balance is repaid by depositing the funds into their account.