Welcome to Travel Services

This site provides information regarding Ithaca College-related travel.

Travel Restrictions Repealed

Ithaca College has repealed its restriction on student, faculty and staff travel for the upcoming semester. We are reverting to the normal travel authorization and approval process. Faculty and staff members do not need to seek special permission from the Provost or a Vice President to travel. Although travel outside of the Tompkins County area is permissible, the college continues to ask that individuals use their best judgement and pay particular attention to good public health practice when traveling, which includes delaying travel until fully vaccinated and forgoing travel to areas affected by high incidents of community spread of COVID-19. With the exception of Intercollegiate Athletics, college-sponsored travel that involves students and overnight stays outside of Ithaca should submit the correct screening questionnaire form (see Travel Guidelines) to the appropriate offices that correspond with the type of travel requested. Each request will be vetted for health & safety standards by the Office of Emergency Preparedness. 

Please direct any travel related questions to Travel Services at (607) 274-1480

A reader-friendly PDF version of the Travel Policy can be found by clicking the Travel Policy link on the left side of this page. The official version of the Travel Policy can be found in Section 2.23 of the Ithaca College Policy Manual.

Overview of the travel process for Faculty and Staff:

  • Familiarize yourself with the College Travel Policy.
  • Submit online Spend Authorization using IC Finance Cloud.
  • Once submitted, approvers will receive automatic emails when there is a Spend Authorization awaiting their review.
  • Determine payment options for your travel expenses such as conference registration, airfare, lodging, etc.  Refer to the Payment Methods section of the Travel Policy for further details.  Payment methods may require approval and processing time.  Please plan accordingly.
  • Ithaca College is tax exempt in New York and other select states.  When making reservations or traveling to a state that recognizes the College's tax exempt status, please provide vendors with the state specific Tax Exempt Form. This includes reservations made using Direct Travel.
  • Keep receipts related to your trip as they must be included with your Expense Report.
  • Promptly upon return from travel, update Expense Items (credit card charges and out of pocket spending), then complete and submit an Expense Report, which will be approved by the Cost Center Manager for your area.

It is important to note that in order to comply with IRS regulations, Ithaca College employees must reconcile College travel expenses on an Expense Report within 10 days of return from the trip. In the event that an Expense Report is not submitted to Travel Services within 60 days, any college paid expenses will be treated as income to the employee. These funds will be subject to required payroll tax withholding and reported on the employee's W-2 Form.

College related travel expenses incurred using personal funds will be ineligible for reimbursement after 60 days.

Current Mileage Reimbursement Rate

2023 = $0.655 per mile

2022 (starting July 1) = $0.625 per mile

2022 (prior to July 1) = $0.585 per mile

Contact Us

West Tower, 14th Floor

Sheryl Moore
Travel Services Specialist
(607) 274-1480

Karena Krauss
Accounts Payable Specialist
(607) 274-3387