The SMWG will proactively review space utilization by conducting physical inventories of space as well as reviewing data from 25 Live so that opportunities for consolidation, repurposing of space, establishment of “swing space” (to enable departments to be temporarily relocated during construction or renovation of their space) can be considered and ultimately recommended to the VP for Finance and Administration.
Proactive Space Management
Space Outfitting
*Outfitting of a space (furniture selection – including re-using existing furniture, finishes, etc.) is managed by Facilities and occurs as a separate process.
- Examples where the Space Request Form may not need to be utilized.
- Relocating staff to offices that are already a part of the departmental floor plan. If no changes are being made to the space and individuals are just swapping offices then the form does not need to be used. (SMWG Chair is required to be informed so that floorplan documents can be updated.
- Highly unique spaces that are germane to a division, school or department may not require SMWG review depending on the circumstances – Examples include but are not limited to the Cadaver Lab, music practice rooms, residence halls, and science laboratories. Departments should contact the SMWG Chair to determine if proposed changes require the use of the form.