- A department requests more space due to expansion of departmental scope, mission and/or staff size.
- A department requests less space due to a reduction in departmental scope, mission and/or staff size.
- A department desires to move, in part or entirety, to a new location on campus.
- A department desires to change an existing space from one use to a different use. Non-exhaustive list of examples:
- Convert a conference room to an office (or vice versa)
Convert an existing open space to an office, conference room, etc. (or vice versa).
*Outfitting of a space (furniture selection – including re-using existing furniture, finishes, etc.) is managed by Facilities and occurs as a separate process.
Reactive Space Management
Requests that are submitted by departments for additional space, alterations of existing space, etc. Examples where the Space Request Form must be utilized are:
Space Outfitting
- Examples where the Space Request Form may not need to be utilized.
- Relocating staff to offices that are already a part of the departmental floor plan. If no changes are being made to the space and individuals are just swapping offices then the form does not need to be used. (SMWG Chair is required to be informed so that floorplan documents can be updated.
- Highly unique spaces that are germane to a division, school or department may not require SMWG review depending on the circumstances – Examples include but are not limited to the Cadaver Lab, music practice rooms, residence halls, and science laboratories. Departments should contact the SMWG Chair to determine if proposed changes require the use of the form.