• Give the subpoena for records to your department supervisor.
  • Department supervisors should collect any requested documentation in their department's possession.
  • The department supervisor must then review the materials and forward the subpoena and all related documents, along with relevant background information, to the Office of the College Counsel. Documents should be sent to Phil Garin in an envelope marked "confidential," and electronic materials should be sent to pgarin@ithaca.edu.
  • We do not provide personal legal consultations or services for the College's staff, faculty, or students.
  • Faculty and staff can contact ENI Life Enhancement Services, the College's employee assistance provider, at 800-EAP-CALL (800-327-2255).
  • Also check out the New York State Bar Association's lawyer referral page.

Refer to the Copyright Policy and Guidelines.

  • The Office of the College Counsel does not conduct a legal review of revisions received through the Policy Revision Submission Form. Policy revisions are presumed to have been vetted by the appropriate constituencies before being submitted.
  • If your department would like the College Counsel to review proposed revisions before they are submitted for publishing, please contact us.

Frequently Asked Questions about Contracts

The amount of time required for contract review varies depending on the nature of the contract, the overall contract workload of the Offices of the College Counsel and Risk Management, and other factors. Contracts should be submitted at least four weeks before the desired feedback date.

Employees who have been delegated signatory authority are the only individuals who are permitted to sign contracts on behalf of the College. Signatory authority is automatically delegated to all vice-presidents, who may make further delegations by submitting a Signatory Authority Delegation Form to the Office of the College Counsel.

A "College contract" is one to which the College is a party. College contracts are the only contracts that the Offices of the College Counsel and Risk Management review. 

See the section on Determining Whether Your Contract Requires Legal Review.

When submitting contracts for review, make sure to provide them in Microsoft Word format.

When submitting a contract for review, immediately set up an overview MEETING with Phil Garin, in Legal Affairs. This may raise and resolve any initial ambiguities in the document itself.

Even before you have a contract to submit for review, Register the Supplier (supplier/vendor/other party to the agreement) in the Finance Cloud as soon in you are considering pursuing an agreement with them. Register a Supplier even when the relationship does not involve payments or accounts receivable.

Even before you have a contract to submit for review, request the vendor's standard terms and conditions (that will later accompany the business terms of your arrangement) and submit those to the Contract Review Team in advance of the actual agreement.

If the contract pertains to an event, submit the Event Risk Assessment Form.

If the contract relates to domestic travel, submit the Questionnaire for Domestic Travel.

No. The Contract Review and Approval Policy mandates that executed contracts be maintained in the department's files in accordance with the Record Retention Policy. Each department should develop filing protocols in order to ensure that copies of signed contracts can always be located.

What's in a name? Agreements, contracts, and memoranda of understanding are synonymous and are all considered legally-binding instruments. If you aren't sure whether a document is a contract, please contact us.

Frequently Asked Questions about Ethics and Integrity

The Ethics and Integrity Policy is intended to encourage and enable employees and other members of the College community to raise questions or concerns regarding violations of federal and state rules and regulations or policies of the College within the College setting rather than seeking resolution outside the College.

Ithaca College strongly urges members of the campus community to report possible misconduct through the normal lines of communication established in the Ethics and Integrity Policy and the other policies and procedures included in the Ithaca College Policy Manual.

An effective reporting system can be the most useful tool in reducing losses due to fraud and abuse. EthicsPoint is a comprehensive and confidential reporting tool designed to allow members of the Ithaca College community to work together to address fraud, abuse, and misconduct at the College, all while cultivating a positive working and learning environment.

The EthicsPoint reporting system is not a substitute for existing reporting channels already established by Ithaca College. The College has elected to provide this service as an additional means of reporting, where maintaining the reporter's anonymity and confidentiality is important, or when an individual is not satisfied or comfortable with raising questions and concerns internally.

EthicsPoint is a communications tool providing an avenue for sharing information of any kind.

Yes. This system can be used by all members of the Ithaca College community in an effort to maintain a safe and ethical environment.

We certainly do. In fact, we need you to report. You know what is going on at the College - both good and bad. You may have initial knowledge of an activity that may be cause for concern. Your reporting can minimize the potential negative impact on the College and its people. Also, offering positive input may help identify issues that can improve the culture and performance of Ithaca College.

We all have the right to work and learn in a positive environment and with that right comes the responsibility of acting in an ethical manner and letting the appropriate people know if someone is not acting appropriately. By working together, we can maintain a healthy and productive environment. Ethical misconduct can threaten the livelihood of the entire College.

Ithaca College chooses to promote ethical behavior. All unethical conduct, at any level, ultimately hurts the College and all employees, including you. You only have to consider what happened in recent corporate scandals to see disastrous effects that a seemingly harmless lapse in ethics can have on an otherwise healthy community. So if you know of any incidents of misconduct or ethical violations, consider it your duty to yourself and everyone else to report it.

File a report. EthicsPoint can help you prepare and file your report so it can be properly understood. We'd rather you report a situation that turns out to be harmless than let possible unethical behavior go unchecked because you weren't sure.

You may report either using the Internet or by telephone. By giving choices, EthicsPoint helps ensure that everyone can file a report anonymously and in the manner most comfortable or convenient to them.

You can file an EthicsPoint report from any computer that can access the Internet. You can file from home. Many public locations, including the public library, have Internet computers. (Navigate to ithaca.edu/ethics and click on the “File a Report with EthicsPoint” link.)

If you don’t have access or are uncomfortable using a computer, you can call your EthicsPoint toll-free hotline 888-274-8495 (in the U.S.) which is available 24 hours a day, 365 days a year. (Additional dialing information for places outside the U.S. can be found at ithaca.edu/ethics.) You will be asked to provide the same information that you would provide in an Internet-based report and an interviewer will type your responses into the EthicsPoint Web site. These reports have the same security and confidentiality measures applied to them during delivery.

EthicsPoint does not generate or maintain any internal connection logs with IP addresses, so no information linking your PC to EthicsPoint is available.

With fewer than 12% of reports generated during business hours, most people prefer to report from the comfort of their home after hours and on the weekend.

A report from home, a neighbor’s computer, or any Internet portal will remain secure and anonymous. An Internet portal never identifies a visitor by screen name and the EthicsPoint system strips away Internet addresses so that anonymity is totally maintained. Plus, EthicsPoint is contractually committed not to pursue a reporter’s identity.

The EthicsPoint system is designed to protect your anonymity. However, you as a reporting party need to ensure that the body of the report does not reveal your identity by accident, for example, “From my cube next to Jan Smith…” or “In my 33 years…”

There is a section in the report for identifying yourself, if you wish.

Reports are entered directly on the EthicsPoint secure server to prevent any possible breech in security. EthicsPoint makes these reports available only to specific individuals within the organization who are charged with evaluating the type of violation and location of the incident. Each of these report recipients has had training in keeping these reports in the utmost confidence.

The EthicsPoint system and report distribution are designed so that implicated parties are not notified or granted access to reports they have been named in. At Ithaca College, the college counsel is responsible for receiving all complaints filed with EthicsPoint and investigating and resolving all reported complaints and allegations concerning violations of federal and state laws and regulations and policies of the College. In the event of a complaint filed with EthicsPoint against the college counsel, EthicsPoint shall forward the complaint directly to the executive committee of the board of trustees.

When you file a report at the EthicsPoint Web site or through the EthicsPoint Call Center, you receive a unique user name and are asked to choose a password. You can return to the EthicsPoint system again either by Internet or telephone and access the original report to answer questions posed by a College representative and add further information that will help resolve open issues. We strongly suggest that you return to the site in 2-3 days to answer College questions. You and the College now have entered into an “anonymous dialogue” where situations are not only identified but can be resolved, no matter how complex.

All EthicsPoint correspondences are held in the same strict confidence as the initial report, continuing under the umbrella of anonymity.

The EthicsPoint system concentrates on being a positive aspect of the College’s overall philosophy, assuring a safe, secure, and ethical place to work and learn. Members of the IC community are encouraged to seek guidance on ethical dilemmas, provide positive suggestions, or communicate a concern. Effective communication is critical in today’s world and this is a great tool to enhance that communication.

Ithaca College has carefully chosen the best reporting tool to meet its compliance obligations while maintaining a positive reporting environment.