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Checking In

All students residing on campus must follow the room check-in process. Most of our residents check-in at the beginning of the Fall semester and remain in their room assignment for the entire academic year. Others returning from a semester away from campus as well as some new students check-in at the beginning of the Spring semester. All students who change room assignments during the academic year must also check-in.

During check-in, you will receive and sign for your room or apartment keys. After you sign for your keys, you will receive an email directing you to fill out your Apartment/Room Condition Report (ACR/RCR) in the housing portal. This form should be completed to reflect the condition of your room or apartment at move-in, and submitted within 48 hours.

No student is allowed to check-in prior to their designated check-in date without prior written approval for Early Arrival. To assist our residents with their travel planning, Residence Hall openings and closings for the academic year are published as part of the Residential Life calendar.

Checking Out

Fall residents, including residents of Circle and Garden Apartments, who are not living on campus for the Spring semester (e.g., study abroad, December graduates) must check-out by the published Fall closing date. During the academic year, residents will be apprised of the date and time by which they must check-out for room changes and other circumstances.

Spring residents, excluding residents of Circle Apartments, must check-out by the published closing date for the Spring semester or the Late Departure date approved by the Office of Residential Life. Spring residents of Circle Apartments are required to check-out by June 30th unless they have the same room assignment in the Fall and have been approved as part of the Circles retention (squatting) process.

Regular Check-out: Simply return your room or apartment keys to the appropriate Area Office during office hours. Be sure you sign the key record form which indicates your keys were returned. 

Escorted Check-out: Contact your Residence Director (RD) and schedule an appointment for a walk-through (students who did not submit an ACR/RCR may not elect this check-out option as they have waived their right to appeal damage charges). Based upon staff availability, a professional staff member will inspect your room or apartment, and will indicate items for which you will be billed (you will only be billed for item(s) noted during this inspection). Once the inspection is complete, return your keys to them.

Taking a Leave of Absence or Withdrawing
We understand plans may change. Learn about IC's leave of absence and withdraw procedures (moving out of housing is required).
Read More

Room Check-in and Check-out Locations

Check-in locations during the move-in period prior to the Fall and Spring semesters are published separately. At all other times, check-in and check-out locations are at your Area office:

  • Circles Community Building Lobby for Circle Apartments
  • Eastman Hall Lobby for Emerson Hall, Quads, and Garden Apartments.
  • Terrace 07 Room 100 for Terraces and Towers.

Check-Out Checklist

When you check-out, be certain that you:

  • clean and vacuum your room.
  • empty recycling bins and garbage.
  • don't leave items behind in drawers, closets, wardrobes, under beds or attached to desks.
  • close and lock your door.
  • turn in your keys (failure to return room keys will result in a lock change charge).

Room Changes Must Be Approved

Room changes during the academic year must be made through the Office of Residential Life. Swapping keys and rooms with another student will result in a student conduct referral. It is important for us to know where you are living in the event of an emergency. Please contact our office if you wish to make a room change.