For faculty, administrator, and staff positions, the offer of employment may not be made unless all of the employment procedures listed above have been followed, and the appropriate hiring proposal has been submitted and approved.
3.4.1 Salary Determination
The salary offer for administrator and staff positions is agreed upon with the Office of Human Resources and the hiring supervisor. The salary offer for faculty positions must be approved by the dean and provost/senior vice president for academic affairs. If agreement cannot be reached, the matter should be referred through the appropriate administrative channels to the Associate Vice President/Chief Human Resources Officer.
3.4.2 Special Employment Conditions
If the position involves any special conditions—such as grant-funded, involving a foreign national, or temporary—all details should be agreed upon between the hiring supervisor and the Office of Human Resources well in advance to ensure accurate information is conveyed at the time of offer. This includes:
- Immigration or work authorization requirements
- Employment duration
Benefits eligibility
3.4.3 Making the Verbal Offer
A verbal offer is typically made first by the hiring supervisor or department chair, followed by a written offer letter composed by the Office of Human Resources or the Office of the Provost.
- The verbal offer must include:
- Position title and department
- Start date
- Salary
- Probationary period (if applicable)
- Duration of appointment (if temporary)
- Benefits eligibility
- New hire orientation and onboarding details
- Work hours per week and weeks per year
Confirmation of background check details (if required)
- The hiring supervisor must:
- Ensure new hire attends orientation and onboarding sessions
Ensure all necessary onboarding steps are communicated
3.4.4 Offers to Employees Hired on a Grant
Before including salary information in a grant proposal, the Office of Financial Services must be consulted to confirm funding availability and compliance with grant conditions.
3.4.5 Offers to Foreign Nationals
Appointment forms and employment letters/agreements to a foreign national must be reviewed by the Office of Human Resources before they are issued to ensure the appropriate language is included to ensure the appropriate language is included.
The Office of Human Resources must review work permits and visas to determine the employment eligibility of a foreign national prior to that individual engaging in any work at the College.
Updated: May 2025