Length of service is one of the factors used to determine the level of benefits entitlement. Length of service is calculated using the employee's percent of full time Eligibility for certain benefits, such as educational benefits and paid time away, is based on the employee’s length of service.
For some purposes, the length of service is simply the number of months since the official date of hire, less any periods of unpaid leave of absence. Eligibility for service awards, for instance, is determined this way. If an employee is rehired after a period of separation, the date of rehire becomes the official date of hire.
18.104.22.168 Calculating Length of Service for Vacation/Paid Time Away
In calculating the length of service for the purpose of determining the appropriate vacation allotment for staff employees, use the number of months since the employee’s date of hire, less any period of unpaid leave, for employees who work a full-time, year-round schedule.
The length of service for employees who work less than 100% full time is prorated based on their percent of full-time each fiscal year. For example, if an employee had 6.5 years of service as of May 31 and was scheduled to work 75% of full-time during the next fiscal year, the employee would be credited with an additional 9 months of service (12 months x 75% = 9 months) or .75 years (9 months/12 months = .75) at the end of the next fiscal year. Therefore, the employee would have 7.25 years of service (6.50 previous years + .75 for the next fiscal year = 7.25 total years of service) or 87 months of service (7.25 years x 12 = 87 months). If an employee is granted an official leave of absence without pay at any point during the fiscal year, the calculation to determine length of service will be adjusted and they will not receive credit for the time they are officially on a leave of absence without pay.
Last Updated: January 1, 2013