If renting a vehicle in the United States, including Puerto Rico, there is no need to purchase the Collision Damage Waiver that is offered by the rental agency. However, if an accident occurs that involves injuries or damage to the rental vehicle, another vehicle, or other property damage (to a structure, building, guardrail, etc.), it must be reported immediately to the local police agency, rental agency, and to the Offices of Public Safety and Risk Management at Ithaca College, no matter how minor the injury or damage is.
If renting a vehicle from an outside rental agency (e.g., Enterprise, Hertz, Avis, etc.), compact, mid-size, full-size cars and mini-vans can be rented under Ithaca College policies. For more information related to renting a vehicle at a local Enterprise agency, visit Travel Services.
College employees and students must be an approved College driver to operate rental vehicles.
Employees and students are only permitted to drive smaller vehicles (e.g., sedan/car, minivan, etc.). No large vehicles are allowed to be driven or rented, such as a truck, large-passenger van, U-Haul, etc. Trailers are also prohibited. Large vehicles may fall under NYS Department of Transportation (DOT), the vehicle may not be allowed to cross the NY border due to NYS DOT regulations, and the College driver may not have the experience operating such a vehicle nor be eligible to operate the vehicle under NYS DOT regulations.
It is appropriate that the employee (not student) sign the rental car agreement (contract), such as Enterprise. However, if a rental company requires the College's insurance to be issued, the rental agreement (contract) is governed by the College's contract policy.
If contracting bus service, an approved bus provider must be used. If renting a bus in a different state, please notify risk management. A contract will need to be issued to the out-of-state bus provider and the provider will need to issue insurance to the College.