Below are brief risk management guidelines for organizing a safe and low-risk 5K event on campus. Please also complete the Event Risk Assessment form. You will need to consult with the appropriate college administrators and offices to receive approval before you advertise your event.
Please note: The guidelines below are provided for event planning purposes only. Following these instructions alone does not guarantee your event's compliance with campus policies and regulations. Your 5K event must be approved by the appropriate college administrators and offices, including, at a minimum, Public Safety, Risk Management, Student Leadership and Involvement if it involves a student organization, Campus Center and Event Services if a specific on-campus location(s) need(s) to be reserved, Jake Brenner with respect to use of the Natural Lands and possibly Human Resources (if employees will participate or assist).
The procedure and requirements vary depending on who or what parties are organizing and participating in the race. Races on campus can either be 1) organized/sponsored by the college and open only to college community participants, 2) organized and sponsored by the college but open to the public, or 3) organized by an outside party (third party) and open to the public. An event involving minors may or may not be approved. Before including minors please be sure to review the Protection of Minors page and Policy requirements.