The responsible program director for a College-sponsored program hosting or involving minors needs to register the program or activity with the Office of Risk Management and Insurance at least three months prior to the proposed start date. Recurring programs must re-register every fiscal year. A program or activity involving minors will not be permitted if it does not first register or meet Policy requirements.
Please use this link to access the Protection of Minors Registration System.
Program personnel (defined as Authorized Adults in the Policy) working and interacting with Minors, which include College faculty, staff, students, volunteers, chaperones, and others, are required to complete training that covers identifying and responding to inappropriate interactions involving Minors. The training must occur prior to the first day of the College-Sponsored Program. The training consists of an online 45-60 minute course (please contact Risk Management if in-person training is needed). The training shall be completed annually (once every 12 months) before Authorized Adults begin interacting with Minors, and the training shall be documented and tracked by Risk Management. Clery Training is required to be completed annually (once every 12 months), via a video. In addition, specialized training will also be required and conducted by Environmental Health and Safety, such as for laboratories, operating machinery, or other areas on campus deemed important for additional training.
The Office of Risk Management & Insurance will conduct all background checks, which will include criminal history record checks at the state and federal level, and the national sex offender registry. Risk Management will review the results of a background check and will determine the eligibility of all Authorized Adults (program personnel) for participation in a program or activity involving Minors, with appropriate consultation, if needed, from the Office of General Counsel. A background check is valid for 3 (three) years from when the check is initially conducted by the Office of Risk Management.
The Program Director(s) are responsible for identifying and registering all Authorized Adults (program personnel) for the program or activity and ensuring all Authorized Adults have completed a background check prior to the program or activity start date. Individuals who refuse to submit to a background check may not participate in a program or activity involving Minors.