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Final Exam Information for Faculty

Due to the high volume and time requirements for tests during final examinations, SAS has several changes in standard testing policies.   During this time period tests with extra time can last up to 6 hours.   

Several weeks prior to finals SAS will reach out to gather certain information we need to properly plan and schedule exams.  This includes: 

  • How long is the exam designed to take (for students taking it in class)? 

  • Does your exam need any additional materials?  

    • Bluebooks? 

    • Scantron (please indicate which color scantron)? 

  • Does your exam require a computer (for Canvas or audio/visual files)? 

  • What is your cellphone number and best method of contact if there are issues during the final? 

    • Text, call, or email?  

Please send tests to SAS as soon as possible or at least 24 hours in advance of the exam date.  This enables us to process them based on accommodation needs such as alternate format, and to securely package your exam for the proctor.  

Uploading exams to the Testing Center portal is the best and preferred method of sending a test to SAS. By doing so you ensure that the exam is inherently attached to the correct procedurally generated exam request eliminating exam administration errors. 

Testing Center Portal 

  • This is the quickest and most secure way to submit your exam to SAS.  Upload the exam to the Testing Center portal and SAS will print it for each of your students.

  • Exams submitted through the portal are accessible only by SAS staff. 

  • You only need to upload one exam and SAS will print it for all of your students.

Manual Delivery 

  • Manual delivery of exams is discouraged for several reasons:

    • Certain accommodations, like alternate format, require a digital copy.   

    • We cannot easily duplicate for multiple students. 

    • Does not automatically connect test to request submitted by student.

  • If you must manually deliver an exam, during finals week, you may hand it off, in a campus envelope, to an SAS team member in 100 Rothschild Place between 7:00 AM and 5:00 PM.  To ensure the correct test is given to your student, please include:

    • Student’s name 

    • Course name 

    • How long the class will have for the exam 

    • Date and time of the exam  

    • Any special instructions (e.g. what color scantron is needed) 

Email 

  • Email is discouraged because it does not connect the test to the student request.

  • If you must email, send the test to tests@ithaca.edu at least 24 hours in advance.  

  • To ensure the correct test is given to your student, please include:

    • Student’s name 

    • Course name 

    • How long the class will have for the exam 

    • Date and time of the exam  

    • Any special instructions (e.g. what color scantron is needed) 

If you notice an error on an exam and need to send a new copy, add clarification, or new special instructions, please email tests@ithaca.edu well in advance of the exam time.   

SAS Final Exam Returns and Pick-up Policies 

Return policy: 

  • Final exams will be uploaded to the Testing Center portal or returned to the Dean’s Office twice daily. 

  • Exams are returned at approximately 10:00 - 11:00 AM and 4:00 - 5:00 PM. 

  • Any remaining/held exams will be delivered on the last day of finals week, before noon. 

Pick-up Policy: 

Professors are welcome to request that we hold exams for pickup. Keep in mind: 

  • To request a hold email tests@ithaca.edu in advance of the exam date/time.

  • Approved TAs or Student Workers may also pick up exams.  Professors or school personnel must contact tests@ithaca.edu ahead of time with the names of approved students. 

  • For security reasons, bring a photo ID. 

  • Exam pickup will be located at 100 Rothschild Place. 

  • Due to extended time accommodations as well as test security and processing procedures, tests may not be ready to pick up until scheduled delivery times. 

During Finals, our office in 100 Rothschild Place will be staffed from 7:00 AM to 10:00 PM.