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Testing Information for Faculty

Below you will find information organized for faculty regarding testing accommodations.  Testing accommodations are treated as a shared responsibility, meaning students may request these accommodations within the classroom environment but also can request to take the exam with SAS.  If you have additional questions, please contact tests@ithaca.edu

  • Students are responsible for scheduling tests at least three business days prior to the test date. 

  • Students schedule exams using the online Test Accommodation Request Form  

  • Faculty should not schedule exams with SAS for the student 

  • Students receiving their accommodations in the classroom only need to communicate directly with the faculty member 

  • Once a request is submitted, the professor and SAS will receive notification of the request in Homer Workflow  

  • Faculty need to approve or deny the requested date and time through Workflow 

  • Faculty can add denial reasoning or special exam instructions in the comment box at the bottom of the form 

  • SAS may follow-up with faculty about denials depending on their nature and the nature of the student’s accommodations   

If faculty are unable to provide accommodations for pop quizzes in the classroom, the following procedures should be followed: 

  • Three days before the quiz faculty should email tests@ithaca.edu with the quiz, the student’s name, the date of the quiz, and detailed instructions 

  • Faculty will need to tell SAS that the student should not be made aware of the quiz 

  • On the day of the quiz the professor will send the student to SAS 

  • Please do so in a way that does not publicly identify the student as an individual with a disability.  Emailing the student shortly before the start of the pop quiz is an option. 

Please send tests to SAS as soon as possible or at least 24 hours in advance of the exam date.  This enables us to process it based on accommodation needs such as alternate format, and to securely package your exam for the proctor.  

Workflow is the best and preferred method of sending a test to SAS. By doing so you ensure that the exam is inherently attached to the correct procedurally generated Request ID number eliminating exam administration errors.

Workflow 

  • When an exam request is received through Workflow faculty should upload the exam as an attachment and approve the Test Accommodation Request Form.  

  • This will generate an email to SAS with the exam attached.   

Manual Delivery 

  • Manual delivery of exams is discouraged for several reasons:

    • Certain accommodations, like alternate format, require a digital copy.   

    • We cannot easily reprint for multiple students  

    • Does not connect test to test identification number used by SAS 

  • If you must manually deliver an exam, you may hand it off to an SAS team member in 130 Towers Concourse between 7:00 AM and 5:00 PM.   

    • Include Test Accommodation Request Form cover sheet with student and test information 

Email 

  • Email is discouraged because it does not connect the test to the test identification number used by SAS 

  • If you must email, send the test to tests@ithaca.edu.  

  • To ensure the correct test is given to your student.  Include the Test Accommodation Request Form from Workflow, or provide the following information:  

    • Student’s name 

    • Course name 

    • How long the class will have for the exam 

    • Date and time of the exam  

    • Any special instructions (e.g. what color scantron is needed) 

SAS attempts to recreate the environment (including test procedures, allowable items, etc.) that the student would have in the classroom testing environment. The Comments section of the SAS Test Accommodation Request Form is where special exam instructions can be provided.  These include: 

  • How long the class has for the exam? 

  • What color scantron is needed (if any)? 

  • Is the exam online? 

  • Is the test broken up into multiple parts? 

  • Are audio files included? 

  • Are students allowed a note-card or cheat sheet?  

  • Any other information needed for exam administration 

  • Completed exams are returned by SAS to the Dean’s Office in each school, the day after the exam 

  • Exams are given to the front desk staff at the Dean’s Office who are required to provide an electronic signature to ensure test security  

  • After an exam is delivered, SAS emails a receipt to students and faculty   

  • Exams can be held for faculty who wish to collect them directly from SAS if requested ahead of time 

Extended Time 

Extended Time is provided to students at the rate specified within the accommodation plan letter.  The calculations are determined by the amount of time the class has for the exam.  Extended time is allowed only for students whose documentation supports this need and is not provided to all SAS students. 

Low Distraction 

Low distraction environments attempt to limit distractions such as noise, windows, other students, etc.  Whenever possible SAS provides: 

  • White noise machines 

  • Availability of ear plugs 

  • Block windows 

  • No more than 10-13 students per room 

  • Separated workspaces 

  • Scheduling considerations 

Isolation 

Isolated testing allows a student to take a test in a room by themselves.  This may be provided for students who are unable to focus in a room with others, or who may be the source of distraction to others.  Students who read out loud, have certain medical conditions, or who need to move around the test space will require an isolated space. 

Auditory Presentation of Test 

SAS readers provide an auditory presentation of the exam, verbatim, without interpreting the content for the student.  Readers do not assist in answering the exam questions.  Some students will also use assistive technology to have the exam read to them electronically. 

Scribe 

A scribe will record exam responses, verbatim, from the test-taker, via Scantron or essay.  The scribe will then read the responses back to the student for accuracy. 

Use of a Computer 

Computers are provided as an accommodation for students who use assistive technology or for exams with writing components.  Students may not use outside resources or have internet access without professor approval and are monitored by SAS staff to ensure test security. 

Exams that require a computer for audio/visual files or use of Sakai or other electronic resources can be provided to students without this accommodation upon request. 

Enlarged Font 

To ensure formatting as well as the prevention of unintentional distortion of images or charts faculty should enlarge the font before sending the exam to SAS.  The font size is found on the SAS Test Accommodation Request Form in the Test Accommodations section.  SAS can help support faculty unsure of how to enlarge if appropriate time is given along with a Word document of the exam. 

Tests at Alternate Time 

Tests at alternate time can be both proactive and reactionary.  Some students may have disabilities that require extra time on tests, who cannot take more than one exam per day, or who may require consideration around the time of day.  These types of concerns should be addressed ahead of time and require communication between the student, their professor, and SAS. 

This accommodation may also support students who have emergent disabilities that may unexpectedly exacerbate, resulting in a reconsideration of the exam time.  Students need to communicate the use of the accommodation as soon as they are able and must take the exam within a reasonable timeframe. 

Students must communicate when this accommodation is needed so that faculty, the student, and SAS can work together on an alternate time that does not detract from the course objective and fits scheduling needs. Tests must be made up within a reasonable timeframe or the alternate time accommodation may be nullified. 

Breaks During Exams 

Students who need breaks during exams, as documented in their accommodation plan, must leave their test material with the proctor and may not take their belongings with them.  Proctors are aware of how long students are gone and monitor them when they return.